IML WALKING ASSOCIATION
CONSTITUTION
INDEX
CONSTITUTION
§ 1. Name, Address and Jurisdiction
- The name of the organization is "IML Walking
Association." The official abbreviation of the "IML
Walking Association" is "IML".
- The registered address of IML is The Hague, The
Netherlands
- The IML is governed by the Law of The Netherlands.
- The official language of IML is English.
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§ 2. Status and Aim
- The IML is a non-political, non-profit organization.
- The aim of the IML is to promote health and to encourage
friendship between people all over the world by promoting and
encouraging multi-days walking events internationally.
- The slogan of the IML is "Nos Iungat Ambulare", which
translated to English means: "Let Walking Unite Us".
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§ 3. Finances
- The operating costs of the IML shall be paid out off the
revenue generated by the sales of IML paraphernalia (i.e. medals,
country bars etc) to member organizations, annual membership fees and
corporate sponsorships.
- If the IML dissolves, any outstanding debts shall be paid
by the member organizations each carrying an equal share of the debt
load. If there are any surplus funds at the time of such dissolution,
they shall be divided equally between the member organizations.
- The financial year of the IML is January 1 to December 31
annually.
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§ 4. Membership
- Members of IML are the multi-day walking event
organizations in each country that have met the standards set by IML
and have been formally accepted as a member by the General Meeting of
IML in accordance with §4 b.
- The founding members of IML are the eight walking event
organizations, who signed the IML founding document in Tokyo in
November, 1987. These organizations are from Austria, Belgium, Denmark,
Ireland, Japan, Luxembourg, The Netherlands and Switzerland.
- There can be a second IML member organization from the
same country, as long as the distance between the two events is of a
reasonable distance and the topography or landscape in each location is
different and the existing member has no objection.
- The definition of a country is the same as used by the
International Olympic Committee (IOC).
- The IML is broken down into regions. A region must
consist of a minimum of eight members. The rewarding system of the
regions shall be the same. (same medals, figures, etc..)
- If the region has 16 or more members eight or more
members already belonging to that region can formally request to become
a new region at a General Meeting. A common majority of members present
can approve this request.
-
By a common majority, the General Meeting can decide which
member organization belongs to which Region.
-
There shall be a special category of membership for organizations
whose aims are in accordance with those of the IML Walking Association.
Such membership shall be on the recommendation of the Board or two
members and shall be determined by a simple majority at a General
Meeting. The criteria for membership and membership requirements
shall be that the organization:
- Has an international profile and promotes walking.
- Agrees to promote the activities of the IML Walking
Association including specific IML events.
- Shall be entitled to speaking rights but not voting rights at
general meetings.
- Shall pay such annual membership fees as may be determined by
a General Meeting.
- Shall provide a copy of their annual report including
financial report every year.
- Agrees to work closely with the IML Board.
- Shall be eligible to organize IML accredited events in
accordance with the obligations of IML members provided that they are
agreed in advance by the Board of the IML, that an IML delegate is
present and if they are held in an IML walk member country that the
event shall be agreed by the IML member country. Such walks
shall be eligible only for IML Global Walker awards and shall be held
in a country for no more than three out of every 10 years.
- Such membership of the IML shall be known as an International
Member.
- Membership shall be reviewed every five years by the General
Meeting or earlier on the recommendation of the Board and shall be
either have their confirmed or lost at the General Meeting.
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§ 4.a Member Obligations
- Each member organization of IML is obligated to organise
and hold an annual multi-day walking event according to IML standards.
- The annual event must be at least two days in duration and
walkers, in order to be eligible to receive IML rewards, must complete
a minimum of 20 km per day on each day of the event. If the event has 3
or 4 days the walkers must complete these 3 or 4 days. As an
option members can also organize walks for those aged 70 or over of a
minimum of 10 km per day for each day of the event for walkers, who
subject to completion of the walk shall be entitled to receive IML
awards.
- In
order to maintain the IML standards, member organizations are obligated
to ensure that walkers complete the requisite distance before stamping
their International Walker Passport.
- Member organizations are obliged to send at least one
representative to the annual IML General Meeting. A member of the Board
can't be the official delegate of a member organization.
-
The IML Walking Association is not liable for any accidents,
theft or damage to property, walkers, participants or organizations
taking part. Every effort should be made by the individual event
organizers to make necessary arrangements for insurance cover and
ensure the walks are safe, enjoyable and memorable. It should be noted
that disclaimers do not necessarily protect an organization from
litigation where someone incurs loss or injury as a direct action of
the association or its members.
- Before the end of the calendar year each member
organization of the IML is obligated to send the Secretary-General :
- The appropriated order forms for next year of medals and other
paraphernalia, included a list of the IML items in stock.
- The statistics of their annual event using the appropriated
"account form" from the Secretary-General.
- A list of walkers who became Global Walker, Master Walker,
European- or Pan Pacific Walker together with the assigned serial
number.
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§ 4.b New Member Policy
- Any non-profit organization that has organized a
multi-day walking event for at least 3 years may apply for membership
in IML. This is accomplished by sending a letter to the
Secretary-General accompanied by a written proposal, a copy of the
Constitution of the organization and the organization's financial
statements for the last three years.
- The Board will review the proposal and associated
paperwork from the prospective member and send it with advice to the
General Meeting.
- At the following General Meeting, the membership shall
review the applicant's paperwork and decide whether to grant the
applicant Candidate Event status or not. A common majority of votes of
the members present in the General Meeting in favor is required for
acceptance.
- If the General Meeting votes in favor of granting the applicant
Candidate Event status, a judging team shall be appointed by the
General Meeting or by delegation by the Board to assess the candidate's
next event.
Item 5. The applicant event organizers
shall then be required to pay the travel, accommodation and meals for a
maximum of two judges plus the IML membership application fee.
- The judging team shall present a report on the candidate
event. The prospective member event may if they so desire also make a
final presentation to the General Meeting after which a vote will be
taken on whether to accept the event as a member or not. Acceptance as
a member requires more than two thirds of the votes of the members
present in the General Meeting being in favor. If the prospective
member is not present at the General Meeting then the decision for
acceptance will be postponed.
- Prospective members may not appeal the decision of the
General Meeting.
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§ 4.c Loss of Member Status
-
If in the opinion of the Board, a member country, despite
repeated requests, refuses to follow the directives of the IML, it
shall recommend to the General Meeting that the membership of the
offending member be terminated.
- The
offending member has the opportunity to defend his cause at the General
Meeting and to answer to the different items mentioned in the
accusation.
- The proposal to terminate an organization's membership
must be approved by three-quarters of the members present at the
General Meeting.
- The former member shall have no claim on any money
reserves or assets of the IML.
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§ 4.d Honorary President
- Item 1. Upon recommendation of the Board or one or more members,
the General Meeting can decide to grant the Title of "Honorary
President", to a person who has very special merits in promoting
the IML Walking Association and was President for at least 3 years.
- Item 2. The person shall be granted the title for life.
- Item 3. There shall only be one "Honorary President" at
any given time.
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§ 4.e Honorary Member
Upon recommendation of the Board, or one or more members, the
General Meeting can decide to grant the Title of "Honorary Member
of the IML Walking Association" to an individual who they feel has
contributed much to the success of the IML.
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§ 4.f Function of Honorary Persons
- Honorary Persons shall receive the annual report and an
invitation to the General Meetings.
- Honorary Persons shall have no right to vote at the
General Meetings but are welcome to provide advice.
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§ 4.g Award of Service
Upon recommendation of the Board, or one or more members, the
General Meeting can decide to grant an "Award of Service from the
IML Walking Association" to an individual who has provided
outstanding service to the IML.
§ 4.g Details of Award of Service
- A certificate and/or other material may be presented to
those persons receiving the award to acknowledge their Award of
Service.
- Those persons having received an Award of Service shall
have no right to vote at the General Meetings but are welcome to
provide advice.
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§ 5 Official IML delegates
Every year the board takes the decision about the persons participating
in the different IML walks/ marches as an official IML delegate.
The delegate should make an official report before the end of the
calendar year to the Secretary-General about the walk / march to keep
up the standard of the marches. The delegates will pay the travel
expenses themselves. The IML organization will pay board and meals of
the official IML delegate. There will be a committee that looks
after the important items in the reports and advises the General
Meeting if action is necessary.
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§ 6 Organization of the IML
The organization of the IML shall consist of:
- General Meeting
- Board
- Secretary General
- Audit committee
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§ 6.a General Meeting
-
The General Meeting consists of all members of the IML and is,
in all matters, the highest responsible authority of the IML.
- The IML has to pay the travel and accommodation
expenses of the board. The accommodation expenses are limited to 2
days.
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§ 6.b Board
- The Board of the IML shall consist of maximum 6 members
including the President and one Vice-president from each of the
regions. One of the Vice-Presidents should be appointed as Senior
Vice President. He/she can act as President if necessary (by absence or
illness of the President).
- The expenses of the Board Meetings, including travel
expenses for the Board Members and the Secretary General, will be paid
for by the IML, according to a budget set by the General Meeting.
- The different tasks within the board will be divided
among the Board members. If there is no agreement the President will
decide. The decisions made (job-descriptions) will be communicated to
the member organizations. The Board can establish working committees
with delegates from member organizations. These working committees will
be chaired by one of the Board members.
- The President has the authority to suspend a board member
or the Secretary General. The action must be approved in the next
General Meeting. The member has a right to appeal to the General
Meeting.
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§ 6.c Secretary General
- The task of the Secretary General is to attend to all the
day to day activities of the IML. He/she is also the Treasurer of the
IML.
- The Secretary General shall present an Annual Report,
including the Financial Report, to the General Meeting.
- After acceptance of the Financial Report by the General
Meeting, the Secretary General is no longer responsible for the
financial affairs for the calendar year in question.
- One of the tasks of the Secretary General is to
administer the purchase of IML medals, country bars and other
paraphernalia from the manufacturer and the sales of these items to the
members and to pay the bills. In case the Secretary-General is not
available the signing authority is also given to all board members.
- The Secretary General is authorized to impose a late
payment levy to members who do not pay their invoice for these items
within 30 days of the date of completion of their annual event. The
amount of the levy is to be decided upon by the General Meeting.
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§ 6.d Audit (Control) Committee
- The Audit (Control) Committee for the following financial
year shall consist of two member delegates elected by the General
Meeting.
- The Audit (Control) Committee shall audit the expenses
made by the Secretary General to ensure that they are in accordance
with the financial policy. The Audit (Control) Committee may be
directed by the board or general meeting to audit other operational
activities and/or special projects.
- The Audit (Control) Committee report for a financial year
shall be presented in writing at the following year's General Meeting.
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§ 7 Conduct of General Meetings
- The General Meeting will be held approximately every 18
months in conjunction with one of the member organizations events and
shall be presided over by the President.
- Members must be notified of the General Meeting dates at
least one year in advance. The host member organization for the General
Meeting is responsible for making all necessary arrangements for the
General Meeting.
- Every member is obliged to host and organize a General
Meeting following a system of rotation. The location of the General
Meetings will be determined at least three years in advance.
- Each member has to send at least one delegate to the
General Meeting. Two delegates per member is allowed.
- All members shall have one or more delegates at the
annual General Meetings. If a member does not have a delegate at a
General Meeting for two or more consecutive years, the matter will be
discussed at the following General Meeting and a decision made by the
members as to whether to terminate the membership of the member in
question or to take some other form of disciplinary action.
- The Member delegates are responsible to pay their own
travel, accommodation and meal expenses to attend the General Meetings.
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§ 7.a Voting at General Meetings and E Voting
- Each Member shall have one vote on decisions made during
a General Meeting. The Board members shall have no vote at General
Meetings.
- Except where stated in the Constitution, the General
Meeting decisions shall be determined by a common majority (half + one)
vote of the members present at the meeting.
- Except for changing the Constitution, the General Meeting
may deal with other proposals submitted after the deadlines set out in
§ 7 below, subject to three- quarters of the members present being in
favor of discussing the proposal in question and deciding on the
matter.
- E-voting shall be used between IML Walking Association
(IML) annual general meetings or special meetings for the IML to make
decisions on issues in accordance with the following procedure:
- That any matters requiring resolution by E- Voting be referred
to the Secretary General by three or more IML members or the IML Board
(less one member).
- The IML members or Board proposing the matter shall be
entitled to prepare a paper providing information as to why this
matter requires urgent consideration by E- Voting.
- That the Secretary General advise the Board of the matter.
- That the Secretary General gather such information as the
Board may require to formulate a proposal on the matter.
- That the Board either support or not support the matter to go
to the membership for electronic voting (note that the Board shall
require a 75% majority for the matter to go forward for consideration
by the members for E- Voting).
- The Board shall be required to make a decision within one
month of all material on the matter being sent to the Secretary
General. The Board shall consider whether the matter is urgent,
extraordinary and cannot wait until a scheduled general meeting of the
IML.
- If approved, the Secretary General shall advise members of the
matter to be voted on and any recommendation from the Board.
- The Secretary General shall confirm the delegate from the IML
member for voting purposes and their email address.
- The Secretary General shall then email the Board report and
any recommendations on the matter to the delegate with a voting
form.
- The Secretary General shall verify that all member delegates
have received the Board report and the voting form.
- The Secretary General shall advise all delegates that they
should be free to contact any IML member regarding the matter, and
shall forward email addresses of IML delegates to all other IML
delegates.
- The delegate shall have one month to vote from the day of the
material being sent to the delegate from the Secretary General.
- If a delegate does not vote than this shall be taken as not
participating in the voting.
(i.e. his or her not voting will
not influence in any way the required majority one way or the other)
- Whether the provision shall pass or not shall be determined in
accordance with the IML Walking Association Constitution.
- Following the vote being taken, the Secretary General shall
advise all IML delegates and the Board of the result of the voting on
the matter. The decision shall be recorded in the IML records
and appear as a matter of record in the papers to the next general
meeting.
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§ 7.b Election of the Board
- Each term of office for the positions of President and
the Vice-Presidents is 4 years and the maximum number of terms an
individual may serve in these positions it two for a total of eight
years. If after eight years, there is no candidate available or
elected, the President may, subject to approval of the General Meeting
and the willingness of the incumbent, stay in office for one additional
year.
- Each term for the position of Secretary General is 3
years and the maximum number of terms an individual may serve in that
position is 3 for a total of 9 years. If after 9 years, there is no
candidate available or elected, the Secretary-General may, subject to
approval of the General Meeting and the willingness of the incumbent,
stay in office for one additional year.
- The Members can nominate individuals for election to any
of the positions on the Board.
Item 4. Nominations
for election to the Board must be sent to the Secretary-General at
least 60 days before the General Meeting at which an election for the
position in question is due to take place.
- The names of those nominated for election to the Board
shall be disseminated to the members at least 45 days before the
General Meeting at which an election for the position in question is
due to take place.
- The election will be done by secret ballot. During the
election, the candidate getting the highest number of votes shall be
declared elected.
- If there is only one candidate for election to any of the
Board positions, that candidate must still receive the approval of the
General Meeting by a common majority vote of the members present at the
General Meeting.
- If an incumbent of a Board position is eligible for
re-election, the individual shall automatically be considered a
candidate and their name will be submitted to the General Meeting by
the Secretary General unless the incumbent in question indicates that
they do not want to stand for re-election.
- The rules surrounding the election of Board members shall
be adhered to very strictly and any changes to the rules must be dealt
with in the same manner that changes to the Constitution are handled.
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§ 7.c Agenda and Proposals to the General Meeting
- Proposals from Board Members and members for inclusion on
the Agenda of a General Meeting shall be sent to the Secretary General
no later than 60 days prior to the scheduled General Meeting date.
- The Agenda along with all proposals and supporting
paperwork concerning the matters to be discussed at the General Meeting
shall be sent to the members and Honorary Persons no later than 45 days
prior to the scheduled General Meeting date.
- All agreements involving collaboration or cooperation or
other requirements of the IML shall require the agreement of the AGM
following a recommendation from the Board.
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§ 7.d Extraordinary General Meeting
- The Board of IML or a majority of the members can request
an Extraordinary General Meeting.
- A letter explaining the reason for the Extraordinary
General Meeting and the Agenda shall be sent out to the members no
later than 45 days before the Meeting is convened.
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§ 7.e Changing of the Constitution
- IChanges to the Constitution must receive the support of
three-quarters of the votes from members present at the General
Meeting.
- Proposals from the members to change the Constitution shall be
sent to the Secretary General no later than 60 days before the General
Meeting.
Item 3. Proposed changes to the
Constitution shall be included on the Agenda of the General Meeting
which shall be sent along with the Proposal detailing the reason for
the changes to the members at least 45 days before the meeting.
- The General Meeting can deal with proposals not
fulfilling the data restrictions in item 2 and 3 of § 6e.
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§ 8 IML Awards
- In order to maintain a uniform standard across the
membership, the IML medals, country bars and other paraphernalia shall
be ordered from the designated factory by the Secretary General.
- The "Pin of Merit" may be granted by members or
by the Secretary General to a person who has shown special merits in
the promotion of the IML.
- Each member and the Secretary General may only grant a
total of two "Pins of Merit" each calendar year.
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2010 March, 18 - Tel-Aviv, Israel
IML Walking Association
General Meeting
BYLAWS
These Bylaws are in addition to the IML Walking Association
Constitution and are subject to periodic alteration by the Board should
the necessity arise.
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Finances
The annual membership fee may be agreed each year at the General
Meeting of IML Walking Association, or at any another special meeting
attended by members.
Membership fees will remain the same unless changed by a majority
vote at a General, or, Special meeting.
If a member obtains sponsorship for IML then the level of
sponsorship will be reflected in the current membership fee as
discussed and agreed at a General Meeting.
All members are responsible for payment of invoices for IML
Walking Association medals, goods and membership fees within 30 days of
the completion of their annual event. Failure to do so shall result in
an additional levy of € 100 per invoice being imposed to the member.
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Membership
Member organisations are expected to conduct their events at the
highest possible standards in accordance with IML Constitution and
Bylaws with particular regard to safety, first aid services, trail
marking, food and beverages, clean toilet facilities, accommodation as
expected at an international event.
Members are required to produce an event brochure which should
include an explanation of the IML Walking Association and advertise the
next two years of IML Walking Association events as currently displayed
on the IML website.
Each member will arrange an opening and a closing ceremony during
the course of their annual event.
During the closing ceremony, a formal presentation of awards will
be made to IML Walkers attaining the following achievements:
- Global Walker clip and certificate
- International Master Walker clip and certificate
- European Master Walker clip and certificate
- Pan Pacific Master Walker clip and certificate
- Gold Medal with laurel
- Gold and blue medal with laurel and long ribbon
- The new IML medal with 1 star
- The new IML medal with 2 stars and certificate
- The new IML medal with 3 stars
- The new IML medal with 1 crown
- The new IML medal with 2 crowns
- The new IML medal with 3 crowns and certificate
- Plus any other appropriate awards
The organiser is responsible for informing participants of the
requirement to pre- order awards prior to the event so that awards are
prepared in time for the closing ceremony.
IML delegates participating in the event can be invited to assist
and support the organisers in the opening and closing ceremony and to
promote the goals of the IML Walking Association.
Members are encouraged to organize press conferences to promote
the event and IML Walking Association.
Members are to provide an IML Walking Association promotion stand
at their annual event which can be used to distribute promotional
material on the IML Walking Association and brochures from the other
IML Walking Association events.
At the conclusion of the event, this promotion stand should be
used to stamp IML Walking Association passports and distribute IML
Walking Association awards.
The IML Walking Association promotion stand should be clearly
recognisable and be adequately staffed by personnel who are fully
knowledgeable of the rules of the IML Walking Association.
The staff must be comprised of official personnel from the local
walking organisation and can only be assisted by members of the IML
Board or by the official IML delegate or by an experienced IML event
organiser.
IML Walking Association merchandise and award price lists should
be prominent display.
The organiser will ensure that authorised personnel adhere to the
following procedure at conclusion of the IML Walking Association:
- Ensure that the walkers have completed the event in
accordance with local regulations and that they have met the IML
Walking Association criteria of walking a minimum of 20 kms on each
day of the event, with the option of 10 kms per day for each day of
the event for walkers who are aged 70 years and over (note the
latter is only where walks of this length are available)
- Only accept personally offered IML passports and check the
photograph to ensure it matches the person offering the passport.
If there is no photograph in the passport, the walker should be
asked to put one in
- Affix the IML Walking Association event stamp in the
passport in a sequential manner except where a stamp from that same
event appears on that particular page in which case the stamp shall
affixed to the following page
- After confirming eligibility in the passport, sell or give
the appropriate IML Walking Association award to the walker
- When a walker claims to be eligible for a specific clip and
certificate, confirm that such is the case by checking the
individual's passport
- If the individual is eligible for a clip and certificate,
record the issuing of such in the passport.
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New Member Policy
Upon being accepted as a candidate event, the organisers shall
pay the application fee to the Secretary-General of the IML Walking
Association. The application fee is € 250 and is non-refundable.
A candidate event will be judged by a team normally consisting of
at least two persons, one of which being a member of the board and one
a member from the region to which the prospective event belongs.
The judging team shall use the attached form as a guideline when
assessing a candidate event and for making its report to the General
Meeting. The team will also advise the General Meeting on the
suitability of the prospective member before the vote to accept a new
member event is taken.
If the General Meeting votes in favour of acceptance, the new
member shall pay the IML Walking Association entrance fee to the
Secretary-General. The entrance fee is € 500.
The General Meeting will vote on acceptance which may have three
possible outcomes.
- Acceptance as candidate and as a member.
-
Postponement of the decision and the possibility to
designate a patron organization. The patron organization may not
be a member of the judging committee. The role of the patron
organisation shall be to provide information and to advise the
candidate on the membership requirements prior to consideration
for membership at a later General Meeting.
The patron organization must be a member of the same region
as the candidate event seeking membership.
- Non-acceptance. If the General Meeting does not vote in
favour of acceptance, the prospective member may re-apply after a
period of 12 months and forfeit its application fee. Prospective
members may not appeal against the decision of the General Meeting.
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IML Walking Association Awards
Members shall not copy or alter the IML Walking Association
awards nor may they use the awards in any way other than that outlined
in the rules.
IML Member Organisations, especially new members of IML, are
required to use the IML Awards Handbook and to immediately contact the
Secretary General of IML with any queries regarding any doubts or
interpretation of IML rules.
The staff on IML stands are authorised to refuse any stamps and
awards to walkers who, in their opinion, cannot prove completion of the
event according to the IML rules.
IML stamps and awards must not be provided to walkers before
verification of completion and only on the last day of the event.
A participant completing IML Walking Association events in each
of the eight founding countries (or all remaining founding members and
balance of other IML walks to complete eight walks) is entitled to
receive the International Master Walker clip and certificate. These can
only be presented at an IML Walking Association event of one of the
eight founding members of IML, (§4, item 2) (note that no walk shall be
used twice to qualify).
A participant completing IML Walking Association events in eight
European Region member countries is entitled to the European Walker
clip and certificate. These can only be presented at a European region
event.
A participant completing IML Walking Association events in a
minimum of eight Pan Pacific region member countries (or repeat
participations should there not be eight or more members) is entitled
to the Pan Pacific W alker clip and certificate. These can only be
presented at a Pan Pacific region event.
% or maximum 10 IML walks (whichever is the lesser) in each IML
region is entitled to the Global Walker clip and certificate. These can
only be presented at any IML Walking Association event (note that no
walk shall be used twice to qualify).
Members shall send the order-form for medals and other
goods/supplies to the Secretary General prior to December 31 annually
along with a list of IML Walking Association award items left in stock
for statistical purposes.
In order to participate in the International Walker awards
program, a walker must buy an International Walker passport at an IML
Walking Association event.
A walker obtaining stamps from three different IML Walking
Association events on the same page in the International Walker
Passport has completed a series and is entitled to purchase a series
numeral. (i.e. 3 stamps on first page entitles participant to number
1.)
After completing their first IML Walking Association event, a
walker may obtain an event stamp in the IML Walking Association
Passport and purchase the bronze medal.
After completing an IML Walking Association event, walkers may
purchase a country-bar for the country in question.
In the case of IML passports lost, missing or other reasons for
lack of appropriate documentation the walker participant can apply to
receive an IML award, stamp or bar retrospectively (for a maximum of 2
previous events per country). Note that in order for this to occur the
following condition must be fulfilled:
>
- The walker must apply to the organizer of the event and
provide a completed personal start card. This start card must be
correctly registered in the name of the participant and all required
check points must be marked as completed according to the rules of
the local organizer.
or
The event organisation representative verifies the claim by
use of a database, or similar record, to agree the claim of
successful participation and their completion of the event within IML
rules.
- Note that a certificate, confirming that the walker
participated at the event will not be accepted.
When verified and approved that a walker is entitled for a
retrospective IML stamp, the IML passport will be stamped accordingly
and it will be required to be signed by an authorised member of the
country.
The SG will keep a register of the authorised passports and
stamps and awards issued.
In the case of a lost, or a missing IML passport the stamp may
provided on a standardised sticker which must be inserted in the
correct IML passport.
In all cases the stamp will be completed with the name of the
person representing the organisation awarding the stamp, with the date
of issue and the name of the participant (first name plus second name).
These regulations are also valid to replace any IML passports and
IML awards.
IML member organisations can request retrospective stickers from
the SG of IML with a full explanation and proof of verification of the
circumstances of the claim.
To replace any damaged IML award, the walker is required to
present the damaged item to the IML desk at any event where a
replacement can be purchased - except country bars which can only be
replaced at the country of origin. The IML Organiser will dispose of
the damaged item.
To replace lost or damaged country bars the walker may contact
the organizer of the respective event in person or by email to get a
replacement. In the case of a lost bar the walker must provide evidence
of participation in order to purchase a replacement including
administration charge for postage or any other extra costs involved.
In the case of a complaint or disagreement designated staff at
IML stands are invited at their discretion to start the complaints
procedure which is provided for that purpose by the IML.
The IML Board has the authority to handle each case brought to
its attention.
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IVV Europiads , IVV Asianpiads, IVV Olympiads and IML
& IVV Cups
Walkers taking part in these events must walk every day of the
event for a distance of 20 km or more per day (or 10 kms if aged over
70 and the event has walks of 10 kms) to be entitled to an IML Stamp in
the passport and an IML event bar.
Note that these
awards only qualify for the IML figures
and not for any other special entitlements in the IML Walking Association Awards
program.
Special rules
( IML & IVV Cup Rules.docx ) regulate the common IML
& IVV
awarding system.
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IML Walking Association
1. Name of the Candidate Event, Date and Location:
2. What are your comments on the quality of event brochure and
registration form?
3. What is the level of the event Registration Fee?
4. How many times has the event been held?
5. What has the growth in participants been like since the event
started?
6. How many walkers participated this year?
7. Were there participants from other countries?
8. What walking distances were offered?
9. What do you think about the suitability of the Start/Finish
facilities?
10. Are the organizers kind and willing to help the walkers?
11. What do you think about the quality of the trail marking and
route descriptions?
12. Was it easy to follow the right route?
13. What about the quality of the resting places along the
routes?
14. Were there any toilet facilities and if so, were there enough
and were they clean?
15. What is your opinion of the landscape along the routes?
16. What kind of Award can be earned by the walkers?
17. Were the local authorities cooperative?
18. Was there any attention from the local media?
19. Is it possible to accommodate a large number of foreign and
visiting walkers?
20. Apart from the event itself, are there other tourist
attractions?
21. Do the organizers recognize walkers reaching a special
achievement level on the last day?
22. Do you have any special observations or remarks?
23. Do you think the organization is fit to be a member of the
IML WALKING ASSOCIATION?
24. How many members are there in the organizing committee?
25. Is the organization a legal entity?
26. Do you have any other remarks?
Report Submitted by: ______________________________
Signature: _______________________ Date:__________
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